The font size should be between 10 and 12 points. Steer clear of over-stylized types as these can appear informal and amateurish.Ĭommonly used fonts for official documents include those from the serif family, such as Times New Roman, Garamond and Georgia, or those from the sans-serif family, including Arial, Helvetica and Calibri. FontĪn official letter should be both easy to read and professional in appearance, so choose your font style carefully. These are font (both style and size), spacing and format type. There are three key points to the formal business letter format. Other Things to Consider When Formatting Your Business Letter You may also need to use a business letter format as an individual, for example, when writing a letter of intent for an unsolicited job application, when asked to provide a character reference or when producing a resignation letter. Applying to an official organization for financial assistance, such as a business loan.Approaching potential clients with a speculative sales pitch.
#Business letter format verification#
Settling a dispute, either internal or external.Informing employees of any official changes within your company.You may need to use a formal business letter format when: They can be solicited or unsolicited, that is to say, you may be asked by a third party to provide information in an official letter format, or you may send a business letter speculatively in the hope of achieving a specific goal. However, business letters are considered as more official, and that makes them better suited in a range of professional circumstances. On a day to day basis, email is the preferred method of communication in most business settings.
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